Website 15
Brand, colours and fonts
Logo text or image, main colour, and a “zing” accent picked from the colour wheel. Fonts load without the flash of the wrong typeface.
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Friendly page addresses
/projects/name, /team/name, /work, /areas, /visualise and /app instead of .php links. Old links redirect.
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Service pages
A page per service written for local search, drafted by Gemini, with FAQs and structured data for Google.
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Pages
Your own pages (privacy notice, terms, FAQs…) at their own address, from templates or blank.
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Menus
Edit the top menu and footer links: order, names, your pages, service pages and any link.
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Recent work
Project pages with a photo gallery, map position (set from photo GPS, or corrected on a map), write-up and key facts.
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AI photo enhance
Fix the light, straighten, tidy up clutter, brighten the sky, or ask for something specific (“remove the dog”). You see a before and after first, and the original is kept.
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AI write-ups
Drafts a project’s title, intro, write-up and photo captions from its photos.
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Areas we cover
A map with one circle per area, or one big circle round them all, with markers shown or hidden.
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About & team, YouTube band, footer
About and team section, a slim “As seen on YouTube” band, social icons, and a footer banner with its own link.
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App download page
/app sends iPhones to the App Store and Android phones to Google Play; computers see both buttons and a QR code.
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Under construction
Visitors see a holding page; while you’re signed in, you still see the real site.
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404 page and monitor
A branded “page not found” page, a log of missed addresses, and redirects to fix old links.
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Search engines and AI
Sitemap, structured data and an llms.txt summary kept up to date automatically.
Fast, safe images
Every upload is checked, turned the right way up, stripped of GPS data, resized and compressed, with smaller copies for phones.
Garden visualiser 5
AI redesign from one photo
Visitors upload a photo, pick what they’d like and which materials, and see their space redesigned in materials you fit.
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Lead capture
The design is blurred until they leave name, email, phone and area; each becomes a job with the materials priced in.
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Guide price options
Tease a blurred price then show it; tease it and give the real price at the site visit or in your quote; or no price, teasing the design guide instead.
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Fitted prices and categories
Each material has a cost and a fitted price, grouped into categories for visitors to choose from.
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Editable wording
Heading, intro, button and the three steps can all be your own words.
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Team & crew 6
Worker landing pages
Each worker can have their own page with a full-screen photo, bio, socials, their work and an enquiry form. Leads are tagged to them.
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WhatsApp chat bubble
A green WhatsApp button on a worker’s page, with a message ready to send. Taps are counted.
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Crew stats card
A just-for-fun card: brew, sugar, tools of choice, hobbies and so on.
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Private pages
Keep a worker’s page out of search engines, for sharing by link or QR only.
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QR codes and print cards
A QR code for each worker’s page (SVG for print, PNG), and printable cards.
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Worker logins
Invite a worker from their page, or link an existing login, so they can see their tasks and chat.
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Jobs, quotes & calendar 3
Jobs and quotes
Clients, labour, materials and costs, markup and VAT, and a PDF quote in the job’s brand.
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Calendar and timeline
Month, crew and timeline views. Drag to book crew and move jobs, their bookings and phases.
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Website leads
Enquiries from worker pages and the visualiser arrive as new jobs, flagged until opened.
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Tasks & collaboration 6
Several workers per task
Tick everyone who’s on a task. It shows on each of their calendar rows.
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Discussion on every task
Chat, and share photos and documents (PDF, Word, Excel, drawings). New messages appear without reloading.
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Unread badges and emails
Unread counts in the menu and on each task, and an email to the people on it (at most one every 15 minutes per task).
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Tasks without a job
Errands, yard work, pricing a quote: add a task on its own from the Tasks page, and move it into a job later if you like.
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Ask Gemini
Ask Gemini for help right in a task’s discussion. Cheap by design: small context, short answers, photos only when you choose.
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Staff see their own
Staff logins see only the tasks they’re on. Admins and Owners see everything.
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Social posts 2
Post slides and captions
Ready-made Instagram and TikTok slides from a project’s photos, with AI captions.
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Reels
An MP4 reel (1080×1920) made in your browser from the project photos.
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Sites & brands 3
Several sites, one admin
Run Outside Matters and Extension Matters from the same install: separate look, content and domain; crew can work for both.
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Sites per person
A superadmin chooses which sites each person can use; everyone else only sees their own sites’ jobs, tasks, workers and website.
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Shared projects
A project can also show on another site; its home site stays its main address.
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Admin & security 9
Several users with roles
Owner, Admin and Staff, each seeing only what they need.
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Invitations
Invite by email; people choose their own username and password.
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Site health
Scan, pen-test probes, attack and bot log with IP blocking, risk list and data inventory.
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Two-factor sign-in
Authenticator-app codes and recovery codes, optional or required for everyone.
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Strong passwords and lockouts
Checks against known leaked passwords, locks after repeated wrong attempts, signs out other sessions on a password change.
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Notifications
Choose who gets each email (enquiries, visualiser leads, task messages, invitations) as To, CC or BCC.
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Email settings
Send through Mailjet or another email service (or your hosting’s own mail), with a test button and a log of every email sent.
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Image library
Reuse any photo already on the site in any image field or project gallery, searchable by where it’s used.
Save bar
A save bar on every settings page that warns about unsaved changes. Ctrl+S saves.